Information for Law Enforcement officers and Statement on Combating Money Laundering and Terrorist Financing
1 Qpay s.r.o. ("Qpay", "we", "us" or "Company") with legal address Pernerova 697/35, Praha 8 - Karlín 186, Czech Republic, ID 05259894 (hereinafter – the Company or Qpay) is a payment institution, which acquired in 2017 permission granted by the National Bank of Czech Republic (n. 2017/017244/CNB/570) to provide payment services pursuant to Law no. 284/2009 and. 500/2004.
Within the single European license, Qpay is authorized to provide payment services in the European Economic Area. Qpay is the subject to supervision by the National Bank of Czech Republic. Qpay allow to perform payment transactions - transferring funds from a payment account or on a payment account in Qpay. Company is not the owner of these funds, the final beneficiary of the payments. Activity of Qpay focuses on providing payment services to Clients (private individuals and legal entities) from EU countries.
2 Qpay is interested in a safe and legal provision and use of its services and for this purpose cooperates with local, national and international police and law enforcement authorities. Law Enforcement officers may, if request assistance or general information related to the services provided by, Contact the Company via email firstname.lastname@example.org or by phone at +420 774 553 533.
2 A BRIEF OVERVIEW
The Policy of Anti-Money Laundering, Countering Terrorism Financing and Enforcement of Sanctions includes the following basic principles in the area of AML/CFT:
- vigilance against and explicit policy of no cooperation with non-authorized and not supervised financial intermediaries to guard against any attempts to abuse the Qpay s.r.o.;
- strict requirements for cooperation with shell companies to ensure adequate level of corporate transparency among the clients;
- zero tolerance regarding intentional violations of AML/CFT laws and regulations;
- cooperation on a full and timely disclosure basis with all the concerned parties to facilitate effective fight against the financial crime;
- recognition of the AML/CFT principles enshrined in the laws and regulations of other countries relevant to respective Company operations, including those of the USA;
- application of precautionary principle when deciding on the course of action on clients and transactions causing suspicions.
In order to implement efficiently the provisions of the Policy, the Company use the following Principles:
1. Principles on Compliance with Office of Foreign Assets Control (OFAC) Sanctions:
- Qpay s.r.o. complies with the OFAC sanctions for transactions and financial services in both the USD and any other currency;
- In accordance with “comply or explain” principle Qpay s.r.o. ensures full implementation of the OFAC sanctions and in special circumstances explain (document) the specific reasons for non-compliance with OFAC sanctions.
2. Principles on High-Risk Jurisdictions:
- Qpay s.r.o. do not render financial services to legal entities and individuals of jurisdictions who are identified as High-risk and Non-Cooperative Jurisdictions by the Financial Action Task Force (FATF);
- Qpay s.r.o. act with necessary due diligence when rendering services to client of jurisdiction being identified as a high risk in vendor crafted internationally recognized list of high risk jurisdictions.
ANTI-MONEY LAUNDERING, COUNTERING TERRORISM FINANCING POLICY AND ENFORCEMENT OF SANCTIONS
1. The aim of this Policy is to set forth the standards for the Qpay s.r.o. on anti-money laundering, countering terrorism financing, as well as on enforcement of international, national and extra-territorial sanctions (hereinafter – AML/CFT).
2. Company comply with the Policy to the extent necessary for management of risks pertaining to money laundering and terrorist financing, specific to certain operations.
3. Company understands and seeks to strengthen own role in fighting financial crime, including global and local money laundering and terrorism financing and, therefore, through approval of this Policy certify their agreement to implement the highest AML/CFT standards and adhere to them in their daily work.
2 RISK CULTURE
1. To ensure solid foundation for successful fight against the financial crime, we commit to zero-tolerance* regarding intentional violations of AML/CFT laws and regulations.
2. Company understands that emerging industries will always be insufficiently regulated; accordingly, the Company constantly and proactively updates and strengthens their compliance policies and procedures based on appropriate corporate values, code of conduct and upon evaluation of all the risks, even in the areas that are not currently being subjected to regulation.
3. Company fully respects the measures taken by the government, especially the financial sector supervision and control authorities, to fight money laundering and terrorism financing and recognizes the requirements set forth by them as the minimum standards to be complied with in their daily work.
4. Company cooperates on a full and timely disclosure basis with all the concerned parties to facilitate effective fight against the financial crime.
5. Czech economy needs a well-developed and reliable banking sector. Money laundering and terrorist financing have been identified as major threats to the financial sector in Czech Republic. Qpay duly account of own significant role in the economy and the AML/CFT threats they face in continuously determining and documenting their corporate values and code of conduct.
6. In their decision-making process, members of the Supervisory Council of the Company, members of its Management Board, as well as heads of departments and units and other employees, always assess their decisions vis-à-vis the regulatory expectations, high ethical standards, and the interests of the entire financial industry and the society at large, in addition to the business case and profitability considerations.
7. It is of utmost importance that the high ethical standards act as a safeguard against any illegal action and preclude “willful blindness” situations** regardless of where such action is carried out.
3 APPLICATION OF LAWS, REGULATIONS AND VOLUNTARY STANDARDS
1. Company complies with the relevant legislation and voluntary standards governing compliance***, including requirements set forth in the self-regulating industry documents.
2. Company recognizes and takes into account the AML/CFT principles enshrined in the laws and regulations of other countries relevant to their operations, including those of the USA, as long as they do not contradict with the requirements of EU or Czech legislation.
3. Company complies with the following AML/CFT international standards and best practice guidelines:
- Financial Action Task Force (FATF) Recommendations;
- Guidelines of the Basel Committee on Banking Supervision;
- Wolfsberg Group Guidelines.
4. Company complies with the following Principles in furtherance of effective implementation of this Policy:
- The Principles for Compliance with Office of Foreign Assets Control (OFAC) Sanctions;
- The Principles on High-risk Jurisdictions;
5. Qpay reserves the right to apply other (including newly adopted) AML / CFT standards and guidelines adopted and approved by authorities and organizations that it deems necessary in each particular case.
4 AML/CFT COMPLIANCE POLICIES AND PROCEDURES
1. Company ensures that overall risk management policies and procedures and specifically the AML/CFT Compliance Program is appropriate and enables sound management of risks related to their operations. Company recognize that formal adherence to the regulatory requirements is not a guarantee of the Compliance Program being considered effective and sufficient.
2. Company regularly conducts a comprehensive risk assessment to evaluate ML/TF risks as well as international, national and extra-territorial sanctions risk present in their operations. In addition to independent external compliance reviews, Company regularly execute and document relevant stress tests, as well as quality assurance tests of their policies and procedures.
3. Based on the results of the comprehensive risk assessment, Company designes and implements an internal control system that provides for appropriate level of mitigation of the risks identified.
4. Company understands that when it comes to ensuring sound risk management and effective internal controls commensurate to the results of the comprehensive risks assessment, the laws and regulations will typically provide for the minimum requirements and may thus be insufficient to provide for appropriate level of risk mitigation.
5. Company appoints designated AML/CFT officers**** (hereinafter – Designated Officer) to ensure integrity of operations and sound AML/CFT risk management.
6. Highly qualified experts shall be appointed as Designated Officers – those who exhibit the required experience and qualifications and are able to ensure adherence to high ethical standards in their decision-making and have proven such through their past work experience.
7. Company guards against any conflict of interest, including nepotism, situations in appointment of Designated Officers.
8. If any transactions cause suspicions of possible violations of any international, national or extra-territorial sanctions as regards the transaction in question or client involved, Company performs enhanced due diligence and apply precautionary principle, i.e., transactions are not executed if it is not possible to perform sufficient due diligence to remove suspicion beyond doubt. Company does not penalise employees who, having consulted the Designated Officer, decide to refrain from clearing the transaction or rendering a financial service due to reasonable doubts about possible sanctions violations.
5 COOPERATION WITH SPECIFIC CLIENT SEGMENTS
1. Company is cognizant that companies, which do not have any real economic activity or that are not creating an economic value appropriate for the type of economic activity, expose the banking sector of Czech Republic to increased risk, and therefore the Company do not do business with such clients – shell companies. Real economic activity is characterized by legal and economically justified transactions, which have the following features:
- the client has business partners, about whom there are records or publicly available information that clearly describes the purpose of their operation, for example, in transactions in goods, those are conducted with a well-known manufacturer or distributor;
- documents supporting the transactions do not cause suspicions of bogus transactions, including the following, for example:
- regarding transactions in goods - bills of lading, storage documents, certificates of origin or certificates of quality provide information on the counterparties that is publicly verifiable;
- regarding the client’s assets - there are documents certifying the property rights or excerpts from public registers.
2. Company does not render services to clients who were created and operate in order to avoid taxes.
3. Company is aware that shell companies that are related to real economic activity, but have other features of a shell company, still cause high risk: therefore, business relationships with them are possible only upon executing enhanced due diligence and with additional monitoring measures. Enhanced due diligence and stricter monitoring measures are implemented by, for example:
- obtaining annual financial reports on their operations;
- properly documenting that the entities in question are subsidiaries or belong to a group of companies that are not shell companies, and their financial reports are included in consolidated financial reports of the parent company;
- properly documenting that they are owned by natural persons and their operations are presented in the tax declarations of the natural persons;
- properly documenting their real economic activity and if necessary resorting to additional measures in order to make sure that the economic activity or transactions of the client are not being performed with the aim of tax avoidance.
4. In order to ensure execution of clauses 1 to 3 above, Company creates and maintains appropriate and properly automated transaction control processes, as well as ensures regular and proper training of employees. Transaction control processes should ensure that the employees of the Company are neither providing consultations nor assisting in preparation of documents for clients for such actions that are aimed at circumventing compliance requirements or tax obligations.
6 REPORTING ABOUT VIOLATIONS AND SANCTIONS
1. Company does not permit unfair actions and violations, including deviations from the principles provided for in this Policy. In the event of a serious violation*****, Company ensures employees have an option to blow the whistle using internal alarm channels
7 CLOSING PROVISION
1. The Company ensures compliance with the Policy through implementation of improvements to own internal control systems and upon necessity defines transitional provisions for the implementation of this Policy, including for termination of business relations with the types of clients mentioned in the Policy.
PRINCIPLES ON COMPLIANCE WITH OFAC SANCTION
1. Company's workflows are the permanent improvement of compliance with the international, national, and extraterritorial sanctions regime in cooperation with the state authorities and financial institutions of Czech Republic, the EU, and the USA.
2. Compliance with the restrictions imposed on the US financial market participants by the sanction’s programs set by the U.S. Department of the Treasury and the Office of Foreign Assets Control (hereinafter – OFAC), is essential for this successful and sustainable cooperation.
3. OFAC sanctions programs cover several categories of sanctions against, but not limited to, the following:
- designated countries
- designated entities established or operating in the interests of the designated countries subject to sanctions;
- designated persons identified to have violated the sanctions set by the US;
- individuals and organizations identified as involved in international crime. Compliance with the OFAC sanctions will boost the Banks’ credibility, reduce the probability of the Banks’ reputational risk occurrence, and will thus further improve the international reputation of the whole Czech financial services sector.
4. Under their operations, the Company complies with the prohibitions stipulated in the OFAC sanctions and preclude execution of the transactions contravening those prohibitions, unless the same contradicts the normative acts binding upon Czech Republic******.
5. Under compliance with the OFAC sanctions, Company follow ‘comply or explain’ principle, namely, Company either ensures full implementation of the OFAC sanctions or explain (document) the specific circumstances and the reasons for non-compliance with those.
6. Following the principle stated in Clause 5, the Company complies with the OFAC sanctions under transactions and financial services in both the USD and any other currency.
7. The Company ensures that internal control systems are sufficient and adequate for compliance with the OFAC sanctions.
PRINCIPLES ON HIGH-RISK JURISDICTIONS
1. Company shall comply with restrictions set forth on cooperation with jurisdictions identified as presenting high–risk of money laundering and terrorism financing in this Section on High-Risk Jurisdictions (hereinafter – the Principles). For the purposes of these Principles money laundering and terrorism financing risk encompasses also international, national and extraterritorial financial sanctions.
2. Company is fully aware of all current laws and regulations applicable in Czech Republic protecting against the effects of the extra-territorial application of legislation adopted by a third country, and actions based thereon or resulting therefrom (Official Journal, L 309, 29/11/1996 pp. 0001 – 0006) that prohibit legal entities incorporated in the European Union (hereinafter – EU) to execute certain sanctions programs adopted by the United States of America (hereinafter – the USA) against Cuba, Iran and Libya.
3. Cooperation with high–risk jurisdictions having strategical deficiencies in the AML/CFT field (http://www.fatf-gafi.org/countries/#high-risk), or jurisdictions on which international, national, or extra-territorial sanctions are imposed, causes increased compliance risks to the Company.
4. Being aware of this deficiency, the Company does not render financial services to legal entities and individuals of jurisdictions who are identified as High-risk and Non-Cooperative Jurisdictions by the Financial Action Task Force (FATF).
* Zero-tolerance – in AML/CFT field, upon following the laws and other regulatory enactments regulating the operation of the Company, as well as following the standards set by self-regulating institutions and related to the operation of the former, codes of professional conduct and ethics, and other best practice standards introduced in the AML/CFT field, the Company does not apply the tolerated risk exposure limits expressed in monetary form (e.g., an amount of acceptable monetary fine).
** A situation in which a person seeks to avoid civil or criminal liability for a wrongful act by intentionally keeping oneself unaware of facts that would render liability.
*** Compliance laws, rules and standards – laws and other regulations on the operation of Qpay standards set by self-regulating institutions related to the operation of Company, codes of professional conduct and ethics, and other best practice standards applicable to the operation of Company.
**** A member of the Management Board of the Company in charge of compliance with AML/CFT requirements and employees of the Company in charge of compliance with AML/CFT requirements (AML/CFT Officer, MLR Officer, Sanctions Officer, Internal Auditors), who are specialists in AML/CFT field, etc.)
***** In their whistle-blowing policies, the Banks define the criteria of unfair action and violations, about which the reports could be submitted through alarm channel.
****** For example: The Law on Payment Services and Electronic Money and Council Regulation (EC) No 2271/96 of 22 November 1996 protecting against the effects of the extra-territorial application of legislation adopted by a third country, and actions based thereon or resulting therefrom, prohibiting the legal entities established in the European Union from compliance with the particular sanctions programs against Cuba, Iran, and Libya adopted by the US.